FABRICatTheShard

Thursday 5th July was a very exciting evening for some of the team here at Amos Beech and iOtSpace.

As co-organisers for the fast-growing FABRIC at The Shard event we experienced probably the best maiden networking evening ever to hit the city of London.

I think the reason behind the events success lay in the location. As one of the most prestigious buildings in London today, The Shard towers 310 metres above London Bridge Station and is recognised by its iconic shape – broken glass.

FABRIC at The Shard

The Shard in London. For more info about this iconic building, click here: The Shard.

So, what exactly was FABRIC at The Shard? Here’s the story. The key organiser Guy Stanley had a vision to bring together a community of people within the Architectural, design, workplace consultancy and build industry. It sure worked.

We partnered with the following fabulous people: 

Vantage Spaces are a vibrant company based in Leeds, Yorkshire. They believe in connecting people to nature within the office environment. They also have a strong passion for coffee and any way of introducing a little fire to their freshly ground bean beverages (at this point I am referring to their nitro chilled Espresso martini which has a profound pick-me-up effect on the consumer). The two guys to contact for this - Russell and Nick Edwards pack a powerful punch with this combination. The go-to guys for a true biophilic environment.

Kinley Systems Ltd was another epic partner. Darren Bowie and his colleague Euan Taylor were fabulous to work with through this event. Their vision? To innovate in commercial/urban landscapes. They help architects, designers and specifiers to push the boundaries when creating an outdoor space in the urban world. Go to these guys if you want a rooftop terrace, an urban garden or any other similar feature within your development. They have all the solutions.

Stansons Group were the brains behind this event. Guy Stanley first had the vision nearly 6 months ago. With a little bit of hard work and some help from us, his partners, this event became reality. Wanting to know a little more about these guys? Stansons provide intelligent shading solutions and anything to do with natural light to help maximise and/or optimise the natural light within a building, be it a school, an office, a care home, property or any other building with windows. Its probably important to mention too that Guy is an avid biophilia fan – he sure can consult on the best options for your space.

Bill Moulsdale from Giant Leap Video was another partner that Stansons engaged to video and record the event. Some of his snapshot videos can be found on LinkedIn and shed a true light on how great Bill is at his job. Look out for the full-length video of the evening – it gives everyone a feel of how vibrant and fun the whole time was.

Slingsby Gin from Spirit of Harrogate was an exciting partner to work with. Both them and The Office Group hospitality team provided us with many refreshments. Beautifully balanced Gin and tonics, beer after beer, endless amounts of prosecco, water, juices and plenty of tasty bites to keep everyone happy.

Then finally we have the last partner, the guy that had the most challenging of tasks. Our guest speaker. A special mention to Marek Tribedi who worked on the property team at Lloyds Bank for many years. It is guys like Marek that take the spaces we have made and turn them into functional offices for their staff. His talk expressed the importance of aligning our spaces with the culture and making them comfortable for everyone.

A little on Amos Beech and iOtSpace

Amos Beech and iOtSpace. Amos Beech is a company that creates inspired workplaces. We go by the following code. Rethink. Redesign. Restructure. From our point of view, it was great to meet the like-minded professionals in London and as there are countless synergies then who knows what the future holds for us in the London Market.

iOtSpace however is a different entry altogether. We are marketing the mobile app iotspot that can be used to empower the employee in the workplace. Not only that, our app can be used to enhance an architects project, it can be used by designers to create the ideal space for their customers and it can provide the most accurate and useful data to the workplace consultant. We provide accurate insights as to what space is used, what space is popular and how can a space be better optimised and aligned to the client’s culture.

After the partners came the visitors. Architects, designers, consultants and many more people who all have one common aim – to improve the places we work in and create environments that truly are brilliant in every sense.

Roll on the next event in October 18 – you will find us there having fun but valuable discussions with people who care about the same things, people who share the same vision and hopefully people who will work with us on the same projects in the future.

Its all in the relationship building!

Photos FABRIC at The Shard

You can see and download all the images here: FABRICatTheShard

Photography by Photographer Stirling and sponsored by iOtSpace.

If you want to share the images, please do so by using the sharing options at the bottom of this page, to ensure that people can access the images.

How to Manage Office Space Better without Spending a Fortune on Real Estate

Office rent can be very expensive. In fact, it is one of the highest expenditures for most businesses. When setting up new offices (or before you decide you need to move to a bigger space), you need to learn how to manage office space in a manner that does not drain your resources.

Comfort and cost-effectiveness is a tough balancing act but with a little guidance, you can keep your employees comfortable, impress your clients with quality interior design, and still manage to afford your office space.

A considerable amount of office space goes unused in most businesses. This is eating up their profits and slowing down their growth. This is a result of companies blindly acquiring office space.

Of course, we’re not advocated for crowded offices. Quite the opposite! We can prove that you can be comfortable in your office even if it’s not huge.

So, how can you manage office space effectively without spending too much on real estate?

Get an Office that Fits Your Needs

Getting an office that suits your company’s needs is the first step in ensuring that resources are not wasted on corporate real estate.

Shop around and look at several different available options and see which one is a perfect fit. When you move in, ensure that there is no space left unused.

If you have a lot of unused space, it means that the office might be too big for your venture, or that you are using the space inappropriately. Do not be afraid to relocate to a smaller office – just think about all the money you could save this way.

The bottom line is that all the space should be used effectively in order to compensate the real estate expenditures, and, most importantly, to maximise profits.

Rent Out Idle Space

Your office could be having idle space that is only used occasionally. Perhaps you got a killer deal on your lease or perhaps you’ve begun to downsize or allow employees to work remotely. Either way, why not rent it out when not in use?

That rarely used conference room can be rented to bring in extra income for the business. The revenue coming in can then be used to cushion your rent expenditure.

Other areas that could be rented out include open fields, rooftops, unused remote offices, and car parks.  

Use Hot Desking Applications

Gone are the days when employees had dedicated workstations. With the adoption of agile working, companies are now able to manage office space better.

The hot desking concept has also simplified workspace management significantly. It has enabled businesses to reduce what they spend on office furniture since not all employees are expected to be present in the office at the same time. Companies are now using interior designers to custom make their office space in a way that supports agile working.

Using mobile-friendly hot desking apps will help you manage office space and save you a lot of money in the process. Businesses that use hot desking apps such as the app marketed by iOt Space are cutting down on office rent simply because they require smaller spaces to operate from.

The iotspot app helps your employees reserve their workstation remotely. This way, everyone knows how busy the office or certain areas of it are at any given time. Couple this with remote working and you’ll only need half the space you are currently using.

Leave Out any Unnecessary Bells and Whistles

If you are on a budget, do not invest in luxuries such as football machines and pool tables in your office. It is understandable to want to introduce fun and relaxing activities in your office, but remember they come at a cost.

You need to prioritise by equipping your office with the most important stuff first and leave the non-essential add-ons for later. This way, you only get the space you need to work and you don’t have to overspend.

Do You Really Need that Reception Area?

A typical reception desk and chair are quite expensive, especially for a startup. As a result, reception areas are slowly becoming extinct as one way to maximise office space. One reason why office receptions are disappearing from the office setup is the rising adoption of agile working.

Many companies are quickly realising that they do not need receptions. Agile offices do not receive a lot of visitors because employees are rarely present. With facilities like video conferencing and cloud-based collaboration tools now being widely used, the need for reception areas is rapidly diminishing.

Go for the Open Plan Office Layout

Open office plans are also an effective way of saving on rent. This is probably one of the reasons why they are a common sight in many office setups.

With many companies expanding their workforce, an open plan office is super easy to reorganise in order to accommodate new employees. There are no walls to bring down and existing office furniture can be moved around without quite easily.

So, when shopping around for an office space, you might want to consider adopting such a layout. You should also seek professional assistance for your interior design just to ensure that you transform your space to suit your needs.

Open plan setups also give you freedom when it comes to office fit out. You can always customize sections of your space for specific functions without much fuss and at minimal costs. Better yet, you can easily get and incorporate the right office furniture that not only enhances the look and feel of the office, but also boosts employee wellbeing.

Finally, and if you don’t do it for any other reason, do it for this one - open office plans greatly improve employee collaboration due to the constant interaction. The collaborative space created by the open office plan can greatly improve the communication between team members and departments. When physical barriers disappear, the mental ones do, too.

Consider Sharing Your Office

You may have gotten the office you fancied only to later realise that most of the space is unused. This obviously makes your office look unprofessional.

It also makes you feel as if you are paying for space you don’t really need at that moment – and that feeling is here to stay, much like your rent costs. In such a situation, one of the things that you should consider doing is co-sharing your office space. This will certainly help you manage office space better and still afford your real estate costs.

Co-sharing office space is a concept that is now being widely used in Scotland and the rest of the UK to help businesses, especially startups, cut down on their real estate expenditure. This concept is particularly popular due to its enormous benefits to businesses.

For instance, when co-sharing with one or more people, you create an opportunity to meet, network, and also learn new things from them. The new skills you learn, the new ideas and ways of doing things that you hear about, or even the new contacts you make can be beneficial to your business in the long run. Co-sharing your office can also boost your team’s creativity by up to 71 percent, according to a survey.

And yes, you get all that on top of the savings you make.

Get Furniture that’s Suitable for Your Office Space

The purchase of furniture is one of the most challenging tasks any company has to face. This is partly because furniture can be too expensive, but also because acquiring the suitable furniture for the future can be tricky.

The furniture you acquire should fit right in. If you get awkwardly large desks, and your office is relatively small, you will end up with a congested and uncomfortable office space.

Of course you want the space to be utilised to the fullest. But you definitely do not want it to look overly crowded. A congested office will hinder movement and make your employees feel claustrophobic.

1600x800 sit-stand workstations with dual monitor arms, but most are left unused

The right size of the furniture will help save space. If you acquire small or medium-sized desks, the office will accommodate more desks or other essential equipment. If they use laptops, employees don’t really need big desks to work at.

It is highly recommended that you calculate the office space in order to ascertain the size of desk you need for each employee or function. This way, you can easily determine how many desks you require, and whether or not the size of the office is right for you.

Otherwise, you may end up paying for a larger office just because you need to fit bulky furniture in it.

Telecommuting Is the Ideal Way to Save Space and Money

Not too long ago, telecommuting was the weird new kid on the block that very few people liked. This is mainly because the concept had not been well understood.

Its benefits notwithstanding, there was stiff resistance from most companies globally. Times have since changed thanks to the millennials joining the workforce massively, followed by Generation X – an even more independent generation that thrives on flexibility.

Telecommuting has not only proven to be an employee productivity booster, but also a cost-saving strategy for many businesses. More companies, in a move geared towards bringing down their operational costs including rent, have deployed this popular concept by allowing their employees to take full advantage of it.

Some of its other benefits include better health for employees. According to a survey by UK’s Royal Society for Public Health, over 55 percent of those surveyed attributed their high stress levels to their daily commute to work.

Aside from keeping costs at a minimum, telecommuting also helps reduce employee turnover.

Let employees come to work maybe twice or three times a week. For instance, if you have ten employees, and you have a space for five desks, you could decide that five employees will work from home for a certain period of time, while five of them will work from the office for the same period of time. If you create a reliable schedule, telecommuting can be very effective.

Agile Working Saves Space

New(-ish) technologies such as laptops, cell-phones, and Wi-Fi have allowed employees to work from wherever they choose to. An employee can work from their house, a coffee shop, or even while travelling.

You might only need a few people who permanently have to work from the office. If the employees have the resources that can enable them work from home, why not let them to work from there?

With agile working, you will need a smaller and less costly office for your operations. You might only need a desk or two – can you imagine how cheap the rent would get?

The same goes for utilities. Electricity, internet, water, heating and cooling all cost less if there are fewer people using them

Incorporate New Technologies that Use Minimal Space

The large and obscure desktop computers are no longer a common sight in most offices. This is because they tend to occupy a lot of space, which means employees would need big desks to accommodate them. Plus, carry-on devices like laptops and tablets make working remotely or from anywhere in the office much easier.

Final Recommendations

Unoccupied office space, empty conference rooms, unoccupied car parks, idle space in an office and other unused facilities have to be done away with in order to save more space and money. Money saved can be used to boost your business and ultimately improve its competitiveness.

When all available space is used appropriately, your business can perform even better. Incorporate these tips and see how they can help you to manage office space without spending a fortune on real estate.

Not sure how to apply all these to your office? The iotspot app can help.

What Is a Smart Office? History, benefits and hot desking apps.

Over the years, the office setting has changed dramatically. The office set up is probably one of the environments most affected by technological advancements. With office equipment and tools getting smarter every day, the office as we know it is now experiencing a major transformation into what is now being referred to as a smart office.

Companies are now caught between a rock and a hard place. The millennial effect coupled with trends like agile working are rapidly becoming a must-have in most offices.

Before we dig in to smart offices, let’s see how we got to where we are today.

A Brief History of the Smart Office

The transition from the traditional to the current smart office workspace can be explained by diving it into three phases:

Phase 1 (1996-2006). This is when it all started. Use of laptops, mobile phones, and the Internet was introduced to enhance productivity.

Phase 2 (2006-2016). Technological innovations became sophisticated. Smartphones and other speedy devices were introduced into the market leading to the invention of apps, software, and cloud computing.

Phase 3 (2017 to date). Smart offices are now a trend. Companies now have a better understanding of the concept and are integrating automated systems to make their offices super-efficient, bring down operating costs, and also create a suitable and a well-connected working environment for employees.

According to a study by Allied Market Research, the global smart buildings market is expected to expand at a compound annual growth rate of 29.5 percent between 2012 and 2020.

Let’s sum it up!

What Is a Smart Office?

A smart office is a place where technology enables people to work better, faster and, of course, smarter. Beacons, sensors and mobile apps help employees perform menial tasks better and faster, so they have enough time to focus on growing businesses and innovating.

Furthermore, in a smart office, technology also helps people communicate better. Sensors can tell if a person is in the building, where exactly they are at any given moment and even if a certain conference room is booked and for how long.

No wonder smart offices are also called the offices of the future.

Now let’s take a closer look at what they bring to the table!

Top Benefits of Smart Offices

The adoption of a smart office could be what is standing between your company and its sustainable growth. Here’s what a smart office can do for you:

Boost Productivity

Companies that use a smart office approach are better positioned to perform well than those using the traditional approach. This concept encourages innovation and creativity. In turn, this influences how the business operations are executed. There is a massive volume of data in a labor-intensive work environment that can be tapped into.

A smart office has numerous options for processing, monitoring, and managing data within the building. This information can be used to come up with patterns and strategic plans that boost interactions and connectivity in the workplace. It provides a unifying platform for personnel and empowers them with the right settings and tools to be innovative and meet the company's goals.   

Easier Employee and Office Schedule Management

The smart office system makes it easy to track and manage the employees and the office schedule without wasting a lot of time. Reports, smart devices, and automated systems that help execute business operations make it easy to account for employees' schedule. Collaboration and document sharing is also enhanced due to increased connectivity.

Better Cost Control

It is essential for business managers to test their company’s performance against the costs incurred and corporate objectives. Sensors and automated systems capture real-time data in a smart office setting. This information can be used to analyze, measure, and improve the behaviour of personnel and building performance for cost-effectiveness.

This can be achieved through space optimization and early fault detection to prevent system downtime. Alternatively, a business can use control software with visual interface to manage all systems. For instance, the data collected in a previous working year can be used to determine if the heating units can be regulated to reduce the overall cost.  

Insightful Usage Analytics

It is easy for an enterprise to keep tabs on space, building usage, and booking. Space usage data is derived from system alerts and reports. Relevant parties can get alerts and schedules of the usage analytics via email or smartphones to help in decision making.

Leverage of Cloud Computing

The Internet of Things has enabled businesses to execute most of their operations via the internet. Thus, businesses can process, store, manage, and access information on different platforms via the internet from anywhere.

The days of storing data in one of your computers in the office are long gone. Cloud storage offers guaranteed access to information from anywhere even when you have misplaced your laptop or when you deal with a faulty hard drive.

Developing a Smart Brand

Today, a good brand is simply just not enough. You need a smart brand. Integrating smart tools in your daily office operations will enhance communication between your brand and its target audience.

A smart office system offers different options that can help you to create a smart brand. For example, your clients do not have to keep signing in at the reception every time you call them for a meeting. You can send them a meeting invite via email that provides them with quick access to the boardroom.

Improved and Unified Communication

The traditional workspace did not have a stable and unified communication system for its employees. Nowadays, messaging apps have made it is easy to communicate with individuals or teams.

A smart office includes a variety of integrated platforms that make it easier for employees to communicate with each other regardless of their location. This can greatly help in decision making as feedback can be instant, which makes things move faster.

Creation of a Better Working Environment

The wellbeing of employees is crucial to any organization’s performance. A good working environment motivates employees to enjoying coming to work and performing their tasks. We all know that employee absenteeism can have a terrible effect on a company’s performance.

Luckily, absenteeism can be significantly reduced when the work environment meets the employees’ needs.

To eliminate or reduce such challenges, smart offices now include systems that control the overall office environment. By controlling things like heating, lighting, ventilation, water, and air within the building, employees are able to comfortably execute their duties.

According to a survey by Tech Pro Research, most respondents said that smart office technology made their work life so much easier.

Time Saving

The smart office system provides innovative technology solutions that simplify complex tasks. These tasks can be executed within a short time thus allowing employees to get more meaningful work done.

Employee Attraction and Retention

A good working environment will help a company attract talented employees and also enable it to retain them in the long run. Smart office solutions provide such an environment.

They improve communication between employees and provide a working environment for everyone. You can avoid the cost of losing a talented employee by providing a pleasant and smart working space for your team.

Identity Management

Companies can enhance their security by monitoring the individuals within the premises. It is easy to distinguish visitors from employees using a smart office system.

The introduction of ID trackers and facial recognition software in the workplace is the cornerstone of office security. Plus, technology can also help you monitor the time your employees spend doing actual work, irrespective of whether they work in office or remotely.

Quick Solutions to Challenges Arising From Smart Office Systems

Change, whether big or small, is always met with some challenges. Transitioning to the smart office setup does have its challenge most of which are easy to overcome. Here are some tips to help you make a smooth transition:

Use Existing Capabilities to Transition to a Smart Working Space

As discussed above, establishing a smart office can be expensive for a business. If you have a tight budget, use the existing capabilities to transition. This will help you reduce the cost before you gain financial resources to achieve your long-term goal.

For example, you can introduce a phone entry app instead of using a swipe machine at the gate. Slowly introduce technology to your business to keep your expenses under control and to avoid making your staff uncomfortable.

Monitor the Right Behaviour to Keep Your Company Safe

Smart offices enable employees to work from anywhere using cloud computing. An increase in connectivity increases the risks of privacy breaches. Plus, the more devices are used by your team members, the higher the chances one of them falls victim to a cyber-attack.

Thus, it is essential to communicate to your employees that the company is monitoring their performance and movements within the building and outside of it to avoid privacy breaches. You can also opt to limit the access of social media via the office gadgets by introducing blockchain technology.

Incorporate Hot Desking Apps

Hot desking is one of the cornerstones of any smart office. Companies are now using mobile-friendly hot desking applications that enable employees to flexibly book workspace remotely, whenever they want. The adoption of hot desking is expected to rise significantly especially in Scotland as more businesses in the region maximise their use of digital technologies.

The iOt Space is one such smart office application that not only helps with energy management, but also helps to ensure that the cost of the office space is aligned with commercial priorities through the efficient use of that space.

Advantages of Incorporating Hot Desking Apps in Your Smart Office Model

Cost Effectiveness

It is essential for any company striving to increase productivity to look out for alternatives that will help them cut costs down. Using the hot desking approach in a smart office will help you pay less for real estate.

In the traditional work set-up, each employee has a desk. If an employee were absent because of various reasons, then space would end up not being used. This doesn’t happen if you use iOt Space.

Furthermore, in cases of employee downsizing, the company is also left with plenty of unused space, which it continues to pay for.

Hot desking apps are also helping companies cut down on the equipment costs. You do not have to get each employee a device (a laptop or a desktop). By adopting hot desking applications, you can drastically cut down costs AND maintain workforce productivity at the same time.

Companies have also been known to spend a lot of money on office furniture. Under the smart office concept, hot desking can significantly reduce this cost since employees share a few workspaces and some of them work remotely.

electric sit stand desk.jpg

But in order to make the most of office furniture cost reduction, you need to engage the services of a professional office fit out expert who will recommend a suitable workspace plan that fits your needs.

Improves Relationships and Communication between Workers

Sharing desks and equipment means that there are more interactions among employees compared to the traditional setup. In turn, this strengthens work relationships and improves communication.

Own and Accept Your Work Environment

The working environment influences the attitude of employees towards the company itself. This is why businesses strive to create a favorable working environment to enhance productivity – when employees feel good about their office space, they feel good about their employer.

Hot desking platforms allow employees to find what works best for them. They can determine if they prefer a quiet or social background. The freedom to find out what setting works for the employees makes it easy for them to own and accept their workspace, even consider it a second home.

Acquisition of New Skills

Hot desking provides a platform for employees to interact and share innovative ideas. Working alongside experts from different areas will boost their skills and experience, which is beneficial for both employees and employer. A smart office system is designed not only to improve productivity but also to boost employees’ inter-disciplinary knowledge base through exposure to other skilled personnel.

Employee Flexibility

Hot desking provides employees with freedom while fueling their productivity. In the traditional office setting, employees are required to be at their desk throughout the day, whether they need to or not. Incorporating hot desking in a smart office enhances their flexibility to perform other activities when they have exhausted their assigned duties.

Need to know more about how hot desking and iOt Space can boost productivity and happiness in your office? We’d be happy to share a few case studies with you. Get in touch with our friendly team!

Agile Working

Workplaces around the world are being subjected to massive change in the area of IT & Technology. This is allowing employees to change the way they work and where they work. Agile Working is here!

The old way of working which was measured by time and task completion is giving way to a new outcome focused approach.

Agile Working, what are users preferences?

Different tasks have different environment requirements and if you give staff the opportunity to make their own choices in regard of this, the whole dynamic of the office changes too.

There is a catch to all this and that is; how do we find out what the preferences are and how can we shape the environments in a way that reflects the fact what is right today might not be right for next month.

Collecting data whilst Agile Working

Again, looking at the traditional way of collecting the data required to inform these decisions, we have floorwalking and clipboards, a highly labour and time intensive operation that provides an inaccurate and often challenged data set.

Then there are the data collection systems that work in conjunction with building access swipe cards and computer login systems. These are highly intrusive to individual privacy and understandably, this can create tension between staff and management.

There are other concerns too, usually from the IT department as they have the ever important issue of internet security. Implementing these types of systems relies on different departments with diverse goals to arrive at compromise solutions and outcomes are affected.

And this is the jumping off point for the iotspot app.

iotspot

Using the power of the internet of things (iOt), many change leaders are seeing an interconnected future where machines use artificial intelligence to provide humans with a seamless interaction with everyday devices from coffee machines to cars and the buildings they live and work in.

The humble phone attached to the wall by a wire has become an all-powerful device that we use anytime and any-where and we call it the smartphone. 

Choosing your desk when agile working

Using the iOt along with the smartphone we can bring the future forward in the office.

Combining an App with a status on-desk device and the iOt we can give full visibility in real time to co-workers. We can show them where a free desk is and guide them to it, we can search for colleagues, we can search for 4 free desks together so that a work group can be set up, we can share our location with colleagues and if we want a shake up on a Friday, let the App choose a random desk for you to allow you to network with colleagues you don’t yet know.

These  agile working scenarios are all achievable today and we see a future where we can integrate LinkedIn profiles to make in-App suggestions for people who are in the same building and share similar business interests. The opportunities for agile working to increase collaboration and add value to an organisation become endless.

Real Insight

All of this meanwhile is creating a wealth of valuable data which gives massive insight into how the workspace is being used.

Simple things like what desks appear to be the most popular can be identified and by identifying different areas for different working styles we can see what proves to be the most heavily used. From this we may find that workers are not grasping what activity based working is yet or it could be that there is a huge preference for sit/stand desks over against a silence working area.

Any number of outcomes can be identified based on a few months data which is collected every 10 minutes for every workstation and meeting space.  All of this collected anonymously and without the need for staff to be walking the floor with clipboards.

Working with Workplace Strategy Consultants such as Amos Beech, the data can be analysed and used to drive future space and environment decisions.

It is generally accepted that by moving to activity based working environments, the ratio of desks to Full Time Equivalent (FTE) employees is 0.8 : 1 or less.  With iotspot we can achieve 0.7 : 1 whilst retaining a happy and productive workforce and in some cases we are achieving 0.5 : 1 which represents a 50% space saving on Corporate and Real Estate.

The way this works is back to allowing staff to work when and where they want and before they even leave for the office from home, they can check in and see what desk availability there is and choose and book in advance a desk for themselves. This booking will be held for them for 1 hour past when the said they would arrive (traffic & trains don’t always run as we’d like) and if they don’t arrive the status for the workspace reverts to available for anyone else to book.

Not all users want to pre-book and the system allows for this too. On arrival, you can search for space on your phone and Google Maps Inside will guide you to the desk and all you have to do is swipe your phone over the on-desk device to check in. The status colour will change from green to red and you are checked in.

agile working app.jpg

All of this is achieved through the simple and functional app.  With the on desk device making it obvious to all what the status is, there is no confusion and if you are sitting at a desk without signing in, someone may well come along and influence your behaviour because they were expecting to find the desk empty!

Likewise, when you leave the desk and don’t return for what can be a pre-set stipulated time, the app sends you a message asking if you still need the desk and if you don’t confirm by swiping in again, the desk automatically becomes free again.

The advantage of this function is that desks are not blocked by people who are not actually using them. This frees up space for other users and ultimately can reduce the amount of floor space you need to accommodate staff.

App Integration

Depending on the granularity of the data required we can upscale the collection and include movement sensors on the underside of desks and meeting tables. This silently collects actual usage data over against bookings. Along with this, we can use the iotspot in conjunction with CO2 and counter sensors in meeting rooms. From this we can identify what balance of meeting room sizes are needed by an organisation based on live data and not from outlook calendar or meeting booking systems.

Interestingly, for meeting bookings, these can be done in advance either by the in-App calendar or MS Outlook or Google Calendar can be integrated to provide a seamless booking system for meeting room visible to all users.

As with workstations, if a room is booked and no-one shows up, the App will automatically free up the space and in real time, everyone else in the office can see that the meeting room is available again.

Perhaps the most exciting thing about the agile working app is we don’t know what else we might get asked for and how we may be able to integrate.  Ideas coming through include car park iotspots which will revolutionise the way spaces are used – all those reserved space for people who are not in the office. And if someone has parked in a bay, you know who it is because the App will tell you.

Another development is the payment function so for anyone running a co-working space, rather than charge users a monthly fee, you can literally do a pay per use function based on the number of hours you were there. By uploading credit card details and back office billing address, you can easily access these types of spaces with very little admin workload.

As each iotspot is physically placed on a workstation, we could develop a FM messaging option, informing the FM team that a light isn’t working, desk top power is down or maybe the extra screen is inoperative – and all of this can be fixed by FM with precise accuracy because they know exactly which iotspot reported the defect.

The future of managing your Agile Working space is here!

So work has changed, buildings are going to get much smarter but with our App, we can supercharge this process and significantly improve the end user experience to make the office space much more accessible. All free space becomes visible and for the day you are in the office, you are visible to your colleagues to.

Time to start collaborating and changing the future now.

Author: Sam James 

Illustrations: iotspot®

Photography: Photographer Stirling

The office occupancy measurement solution for agile working!

office space management

With iOt Space, the workplace consultants of Amos Beech have introduced a solution for agile working and occupancy management of office space. With iOt Space you can:

  • find your workspace and colleagues with iOt Space

  • make unoccupied and hidden workspaces visible

  • have one solution for meeting rooms and workplaces

  • be up and running with this independent IoT cloud service in one week

office occupancy agile working