The iotspot Office Occupancy Measurement system is the solution for agile working, energy management and real estate planning

When half of the UK working population work in offices which represent about a third of all non-domestic property, the manner in which they are occupied is important from two conceptual perspectives: planning and management. When planning offices, the understanding of office occupancy will ensure that office space will match demand. Managing office occupancy ensures that the cost of office space is aligned with commercial priorities through the efficient occupation of that space.

  1. Save on real estate footprint

  2. Accurate office occupancy data

  3. Great user experience

 Office space management

Office space management

With the iotspot Office Occupancy Measurement system you have the data

The iotspot Occupancy Measurement system allows you to review and enhance the hospitality, productivity and economic efficiency of your office space. Infographics covering workspace utilisation, space preferences or co-worker look-ups, generate powerful insights. These insights help to plan cleaning, maintenance, re-architecture and re-consider space rental options.

Office Space Management

Agile Working - bringing people, time, place ànd data together.

On average the desk occupancy in the office is only 45-50%. There are always a few empty desks from people who are on holiday, off sick, or who have left. Then there are full-time desks for part-time people, employees in meetings, working externally, from home. 

As far as average occupancy is concerned, you also need to look at the peaks. When is everyone in the office at the same time? Even then 100% occupancy won't be achieved, so space sharing seems a good option to consider.

When agile working and flexible working is discussed, instinctively the focus is on flexible hours, hot desking or home working. For most people, the idea of space sharing means "hot desking" and hot desking can have some drawbacks. Much as most of us might appreciate having our own personal territory at work, the business case for space sharing is usually overwhelming.

It is essential to understand the actual need for space for different roles, and to create an environment where people are happy to share space, confident in the knowledge that they will have the best space to get their work done and that they benefit from sharing office space just like their organisation does. 

This is where the iotspot Office Space Management System comes in. To be able to collect accurate data, it must benefit the office workers in planning their office space, checking in and connecting with their colleagues. iotspot makes agile working possible both for the office worker and the organisation.

Agile working is not new, but it is a “new way of working”. 

"Agile working is about bringing people, processes, connectivity and technology, time and place together to find the most appropriate and effective way of working to carry out a particular task. It is working within guidelines of the task but without boundaries of how you achieve it."

Agile working: Work wherever, whenever

Finding the ideal workplace and team for the job.

Carrying out work in a modern smart office is not about owning a particular desk but having guaranteed access to the right kind of facility for getting the work done. This might be a desk, or a quiet workplace in a resource area, a training facility or a touchdown space. Agile working embraces both the physical and digital “workplace” in empowering and supporting people to work where, when and how they want.

workspace occupancy

iotspot is the ideal tool for people to plan their working day. iotspot is a workspace reservation solution to manage flexible workspace environments. The tool is based on a workspace device and an app. The iotspot device will show real-time availability per workspace. With the iotspace app you can occupy a workspace on the spot or book in advance from home. 

iotspot uses colours to show if workspaces are free (green), reserved (blue) or occupied (red). In the app on the phone it is also visible who is using what workspace. This way, workspaces and colleagues are visible again and this makes working with the app really enjoyable.

iotspot will reduce workspace uncertainty and increase workspace availability. Ultimately this will deliver the best value for the organisation.